| | Correct form for invoices |
Companies’ invoices must comply with specific accounting rules and the physical invoice cannot simply be produced by a word processor. Invoices must be issued by a computer invoicing programme – in which case the same must contain the expression Processado por computador [computer processed] in Portuguese – duly authorised by the Portuguese tax authorities. Alternatively, invoices may be printed by a printing company recognised by the Portuguese tax authorities, provided that the invoices are sequentially numbered.
Invoices or equivalent documents must be dated, sequentially numbered and contain the following elements:
a) The names, firm or company names and address or domicile of the supplier of goods or service provider and the recipient or purchaser, together with the associated tax identification numbers of Taxable entity;
b) The quantity and usual designation of goods supplied or services rendered, specifying the information required to determine the applicable rate; packages not actually traded should be referenced separately, with expressed mention that its return was mutually agreed upon;
c) The net price with tax, and other elements included in taxable value;
d) The applicable taxes and total amount of tax due;
e) A justification of non-application of taxes, if applicable;
f) The date on which the goods were made available to the purchaser, in which the services were performed or where payments were made prior to the transactions, if different from the invoice issue date.
In cases where the operation or operations to which the invoice refers, include goods or services subject to different taxation amounts, the items mentioned in b), c) and d) must be listed separately, according to the applicable rate.
When issuing invoices (or their equivalent) and sales slips, taxpayers should use invoicing software that has been duly certified by the tax authorities (Direcção Geral Contribuições e Impostos - DGCI).
Invoices and their equivalent can be filed electronically as long as they have been processed by computer.
Non-compliance with the abovementioned rules leads to specific fines being levied. Consequently, to avoid such a situation, the invoices should be issued by newmadeira. | |
